Rutgers Business School Webex Training
Main site: https://rutgers.webex.comWebex support:https://support.webex.com/support/manage-ticket.htmlWeb-BasedTraining: https://howdoi.webex.com
https://rutgers.webex.com/https://support.webex.com/support/manage-ticket.htmlhttps://howdoi.webex.com/
In this Rutgers Webex guide you will learn about the followingimportant steps and featuresGetting Started: NetID ServiceActivation. Menu Options
Logging on to the Rutgers University Webex Site. SharingContent
Your personal Room. Participant Features
Scheduling a class. Preparing your virtual classroom
Sharing your Webex classes with students Support andTutorials
Testing Audio and Video
Posting a meeting Link to the LMS.
RBS & Webex
Getting Started: NetID Service Activation• How to create yourwebex personal account• Faculty/staff and students have access topersonal Webex accounts which can be
activated through the “Service Activation” option onhttps://netid.rutgers.edu.
https://netid.rutgers.edu/https://netid.rutgers.edu/index.htm
Getting Started: NetID Service ActivationLog into the NetidManagement & Service Activation page. This will bring you tothe Services Selection page. You’ll be able to check a box next tothe desired service you wish to activate.
Find the check box for Rutgers Webex. Click on the box and clickthe Activate Services button on the bottom. Your account will beactivated but may take up to an hour for you to use theservice.
Logging on to your Webex site• Once Activated, you can visitrutgers.webex.com and login using your NetID
credentials.
https://rutgers.webex.com/
Downloading the Webex App.• Download the Webex App. Werecommend
that you download the webex app by clicking download andfollowing the instructions on screen. The webexapplication give youmore options for controlling your class. You will only need toinstall the application one time.
• The Webex App. When the webex app is installed you can start ameeting without having to logon to the Webex website.
Menu on the Home page• Home: Takes you to this page.• Meetings:Shows your Past/Current/Future Meetings.• Recordings: Shows allyour available recordings you can share.• Preferences: Lets youcustomize your Webex Experience.• Insights: Gives you analytics onyour meetings.• Support: Brings you to a Webex Support Page.• Starta Meeting: Start a meeting right away.• Schedule: Schedule ameeting for later.• More ways to join: Ways people can join yourmeeting.
Your WebEx account includes a personal room. Think of this as apermanent location where you can always be found. Your personalroom ID never changes so anyone who has your personal room ID canjoin any meeting you are holding. While this is very useful formeetings with colleagues, we do not recommend that you share yourpersonal room with students.
To teach a WebEx session to students, you should use theSchedule a meeting option. When you schedule a meeting, you arecreating a randomized link that can be shared with students toallow access to a specific session only. We will go over how tocreate this link and the best practices for sharing.
What is your Personal Room
Welcome to your personal Webex room
Scheduling a class • Meeting: Type: Default setting, leave thisas it is.• Meeting topic: This should be the name of yourclass.
• Meeting password: A password is automatically generated butyou can use you own.
• Date and time: Select the date, time and duration of yourclass.
• Recurrence: Options for making your class rescuer on aschedule for instance every week at the same time.
• Attendees: You can enter the email addresses of those youwould like to invite to class. Note: This is not the recommendedmethod for sharing your class with students. We will cover sharingin a sperate slid.
• Schedule: When you have filled in all the information clickthe Schedule button. Congratulations you have now Scheduled aclass. See next slid.
Sharing your Webex classes with students • Class details: Thisis what you will see after you
clicked, schedule. This is all the information about your classincluding date, time and reoccurrence if set.
• Starting meeting: clicking this button will start thismeeting. As the host you can start the meeting at any time.
• Meeting Information: This is the information that you willneed to share with your students to enable them to join themeeting.
• Meeting link, Meeting number and Password. Copy thisinformation to the LMS you use for your class (Blackboard, Canvas,Sakai).
• Host key: Do not share the host key!• More ways to join: Joinby phone. This toll-free
phone number can be used by students to attend the class if theyare not able to connect with a computer.
• Global call-in numbers: Dedicated numbers for studentsoverseas. Note China is not an option.
Copy meeting link, edit meeting & cancel meeting
• The icons in the red box enable you to manage yourmeetings.
• Copy: Will copy the meeting link with all the information thatstudents need to join the class. We recommend that you copy andpast this information to the LMS. See next slide to see what thiswill look like.
• Edit meeting: If you need to make a change to the meetingtime, date, duration etc. click edit.
• Cancel meeting: Click this to cancel the meeting.
Meeting Link to post on the LMS. Test Class 101
Hosted by Your Name
Thursday, Mar 12, 2020 9:00 am | 2 hours | (UTC-04:00) EasternTime (US & Canada)
Occurs every Thursday effective 3/12/2020 from 9:00 AM to 11:00AM, (UTC-04:00) Eastern Time (US & Canada)
Meeting number: 799 153 064
Password: fF7tTKVW3M5
https://rutgers.webex.com/rutgers/j.php?MTID=mc383b81dfa8cd5e4a0fd920452d14270
Join by video system
Dial [emailprotected]
You can also dial 173.243.2.68 and enter your meetingnumber.
Join by phone
+1-650-429-3300 USA Toll
Access code: 799 153 064
• This is what your meeting link will look like. • The webaddress in the fist red box is what
students will use to access class. • Join by phone: This is thenumber that your
student can call (toll Free) to hear your class.
Menu OptionsMute or Unmute your microphone
Turn your camera on or off
Share a file or application window
Record or stop recording a meeting
See the list of participants
Chat with the participants
More options
End Meeting
More Options Menu (when clicked)
Sharing Content• Application Sharing allows you to share asingle application on
your computers such as PowerPoint or Excel without sharing yourentire desktop so there’s less chance of accidentally displayingthe content you may not want to share. When sharing an applicationeverything except the explicitly shared application will be grayedout for the participants.
• Whiteboard Sharing enables you to share a whiteboard with yourstudents. This feature works best if you have touch screendevise.
You can select the type of content by going to the Share menu orclicking the Share button at the bottom of the screen.
Participant Features• Click on Participant. This drop-down menugives you some
very useful option for managing your webex class.• Mute All.Select this to mute all your student's
microphones. • Mute on Entry. Select this to mute all yourstudents
automatically when they join your class. We recommend selectingto minimize disruption and to ensure the best experience for yourstudents.
• Entry and Exit Tone. This is on by default. We recommendUnselecting. When enabled an entry and exit tone sounds every timea student joins or leaves a class.
• Anyone Can Share. This is on by default. We recommendUnselecting. When enabled any student can share their screen withthe whole class. Unselect to ensure that you are the only one whocan share content.
• “Anyone Can Share” Possible exception: If you are doing grouppresentations you might to let students share their presentationswith the class.
Chat Features
• Chat with your Participants• Mute or UnMute by clicking theMicrophone Icon to hear
their Voice and Audio
• Privately chat with one participant or send to allparticipants.
• Pick a Quite room with no background noise.• Good Lighting.Don’t sit in the shadows. • Check your microphone and wherepossible, use a headset. Your students will thank you. • Have yourpresentation open and ready to go. • Mute all your studentsMicrophone. Unmute only for questions. • Think about how you willdeal with questions. We recommend asking student to put theirquestions into a
public Chat messages so everyone can see it.
Support and TutorialsOffice of Technology & InstructionalService (OTIS) at RBS1 Washington Park | Room 526 |Newark| (973)353-5495100 Rockafeller Road | Room 4026 |Piscataway|[emailprotected]
Contact SupportRutgers University OIT manages the Webex site.Contact [emailprotected] or visit sites.rutgers.edu/webexfor account help.
For more about using Webex programs:Webex support:support.webex.com/support/manage-ticket.htmlWeb-Based Training:howdoi.webex.com
WebEx Supporthttps://help.webex.com/contact?language=en-usUnitedStates1-866 229-3239
mailto:[emailprotected]:[emailprotected]://sites.rutgers.edu/webexhttps://support.webex.com/support/manage-ticket.htmlhttps://howdoi.webex.com/https://help.webex.com/contact?language=en-us
Rutgers Business School Webex TrainingRBS & WebexGettingStarted: NetID Service ActivationGetting Started: NetID ServiceActivationLogging on to your Webex siteSlide Number 6Menu on theHome pageSlide Number 8Welcome to your personal Webex roomSlideNumber 10Slide Number 11Slide Number 12Slide Number 13Slide Number14Sharing ContentSlide Number 16Chat FeaturesSlide Number 18Supportand Tutorials
![Main site: Webexsupport: https ......information to the LMS. See next slide to see what this will look like - [PDF Document] (2024)](data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABCAQAAAC1HAwCAAAAC0lEQVR42mP8/h8AAvMB+NzmkbcAAAAASUVORK5CYII=)